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VOW Real Estate Web Site - Virtual Office Web site FeaturesFunctionality is the term we use to describe how our software enables your Web site to dynamically manage information. It most often involves user input and the storage or display of information (into/from a "database" - you can think of a database as an electronic filing system).
In each example above, the software provides specific functionality as it acts upon visitor requests or input. In contrast, some pages on your site may only display static text or images (not from a database system) that are fixed and will not change unless the change is written directly to the page. Since, this is a functionality document; it describes how your site will work. It does not cover design or "look-and-feel" aspects of your site or additional static content pages you may wish to add. VOW(Virtual Office Website) Functionality When a user visits the Web site, they are presented with two options: register as a new user or log in as an existing user. A new user is required to enter his basic contact information and the criteria for his first saved search. Upon registration completion, the new user becomes a "registered user" and is notified via email with instructions on how to activate and access their account. You, (the "Site Admin") also receive an email notifying you of the new registered users contact information and the details of their first search. When the registered user returns to the site, they may log in. Upon logging in, registered users are activated and presented with their main navigation and information screen. From this screen they are able to manage their profiles, search home listings, save searches, save homes and request more information. As new listings come
online, registered users receive emails telling them how many new listings for their named search there are and a link directly to the search results. The listing data is loaded via a direct data download from the MLS/IDX provider and loaded in a local database on a scheduled basis. As required by the data provider / MLS, pages display any additional notices or disclaimers.
Perform Search allows registered users to use a search query form to choose specific criteria that narrow the list of real estate listing results. Upon submitting the search form, the registered user is presented with rows of home listings, an option to save their current search, and the following links which allow them to perform specific functions on each listing:
Save Home allows registered users to save specific home listings to their Saved Homes list (stored into database) Save New Search allows registered users to use a search query form to choose specific criteria and save that search with a unique name. Saved Searches allows registered users to edit their saved search criteria, delete specific saved searches and perform their specific searches. It displays each search in rows and show the users search name, the date the search was last modified and the date the search was last run by the user. Saved Homes allows registered users to view a list of their selected homes. Each home row displays the date the home was saved and the date, if any, the user requested information on that home. It displays a basic thumbnail picture of the home and short descriptive details. It includes a link to the property's detail page. Featured Listings Homes that belong to the Realtor are displayed by default. Each home row is displayed as noted in Perform Search. It displays a basic thumbnail picture of the home and short descriptive details. It includes a link to the property's detail page. Edit My Profile allows registered users to change their name, email address, home phone, work phone and address information. When a user updates their profile, you (the "Site Admin") receive an email with their updated information. Change Password allows registered users to change their password and verify their new password by making them enter it twice. Mortgage
Calculator allows registered users to perform basic PITI mortgage
payment calculations by specifying: principal, interest rate, loan length
in years, yearly taxes and yearly insurance. Contact
us allows registered users to send general email inquiries to
you, the Realtor. It pre-fills their name, phone number and email address.
They can specify the best time to reach them, a message subject and a
detailed message. Sign
Out allows registered users to stop their active session so
another person could use the computer and the registered users account is
safe. The VOW Site Admin Screen - provides navigation choices for: Log in, Search Listings, Virtual Tours, Featured Listings, New Buyer, Edit Buyers, Edit Profile, Change Password, Lead Requests, Send Mass E-Mail, Signup E-Mail, Signup Text, Signup Admin E-Mail, Autosearch E-Mail, Autoresponder, Mass E-Mail, Profile Updates, Template Editor Log
in protects the admin section and allows you to enter your admin
user name and password to access the admin functions. Search
Listings allows you to enter search criteria and find specific
homes. Virtual
Tours allows you to add/edit/delete virtual tour URL web
addresses and corresponding MLS numbers. This feature is made available if
your MLS data provider does not include the virtual tour information in
their IDX data download. It allows you to display the tour with your
listings. Featured
Listings allows you to add/edit/delete MLS numbers that should be
included in your public Featured Listings page. You use this when you want
to include listings that are not your own in the Featured section. New
Buyer allows you to add new users ("Buyers") to the system
and send them their welcome email (optional checkbox). It includes fields
for the user's name, email, home and work phones. It also allows you to
specify their first saved search criteria. Edit
Buyers allows you to filter your list of registered users
("Buyers") by first name, last name, email address, phone number or
status. You can page through the results displaying rows of buyers. Each
buyer row contains their first name, last name, email address, phone
number, and status. Each row also includes an "Edit" button and
"Delete" button. Deletes must be confirmed before deletion. The
"Edit" button allows you to change the buyer's contact information
(name, email, phone, work phone, address), add/edit/view notes, change
their password, change status, view their requests and edit/delete their
saved searches. Edit
Profile allows you to change your admin profile information
including your name, address, email, phone, fax, mobile, pager, address
and portrait photo. Change
Password allows you to change your admin password. Lead
Requests is a report that displays rows of lead requests with the
newest first. It includes a date filter that allows browsing
month-by-month. Each row contains the buyer's name, email address, date
of request, referral host/search engine, key phrase they used to find
site, total number of pages they have visited and their host name and IP
address as applicable. Send
Mass E-Mail allows you to send an email to all the buyers in your
list. It has an associated template Mass E-Mail which can contain
placeholder fields for the buyer's name, email and phone and allows you
to customize the message sent. Signup
E-Mail allows you to customize the email that is sent to each
buyer upon registration. Signup
Text allows you to customize the web page message that is
displayed to buyers when they successfully register. This is usually an
explanation for them to check their email and instructions on how to
return back to the system to see their properties. Signup
Admin E-Mail allows you to customize the email you receive
containing the buyers registration information when a new buyer registers. Autosearch
E-Mail allows you to customize the e-mail text sent to buyers in
their daily search results email. This template may have the following
fields: email, password, first name, last name, phone and work phone. Autoresponder
allows you to customize the email sent to the buyer when they request
information on a property. Mass
E-Mail allows you to customize the email you wish to send to all
buyers in your list. This email is sent manually via Send Mass E-Mail. Profile
Updates allows you to customize the email you receive when a
buyer updates their profile. Template Editor allows you to customize the text displayed on your home page and add, edit or delete other content pages within the site (Example: you want to add some buyer articles, so you create a new content page for it and enter your text.) |
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